Minutes - Membership Services Committee
MEMBERSHIP SERVICES COMMITTEE
DATE: Jan. 19 & 20, 2010
TIME: 9:00 A.M.
PLACE: Red Deer Room
PRESENT: Jason Heistad, Joel Byron, Stan Bateman Pat Wimbs, Brent Gibson, Derrick Karbashewski, Don Westman, Janelle Wright
ABSENT: Marlene Eckel resigned from committee
Staff Advisor: Lynn Gough
Jason waived the Agenda to ask Guest Speaker, Previous MSC Staff Advisor Susan Maruca, to speak to the previous committees work. She began with the Discount Program. Most contracts do not expire until the end of 2010. Any changes or updates go directly to Vanessa who updates the discount list. The new discounts are put directly on the website and will not be in the discount brochure.
There were 20,000. copies printed and the distribution is through word of mouth, MSO’s bringing them to AGM’s, distributed through offices or members calling and requesting the booklet. The new committee will need to decide if they want to continue the distribution the way it is or if they want to do a mass mailout. All discounters are offering either 10 or 15 % in discounts. Bell Mobility contract is signed to 2010 and is the only contract we have that we have.
Union Steward Program
The new MSC need to go through all of the Union Steward Profile feedback sheets. There were three letters that went out to the Stewards, Jan. 7, 2009, March 2009 and September 2009. To date we have 68% return in the letters. There is important information that needs to be summarized and then a decision has to be made on what to do with the information.
Policies for the MSC need to be reviewed.
Previous resolutions were discussed.
Jason thanked Susan for coming to bring us up to speed on the previous committees activities. Jason announced that Bill would be coming to speak to the pub tomorrow at 10:00 A.M.
ADOPTION OF THE AGENDA:
(1) MOTION: To adopt the agenda.
Moved : Jason Seconded: Brent
CARRIED
ADDITIONS TO AGENDA:
Susan Maruca guest and Bill Dechant at 10:00 A.M. as guest.
ADOPTION OF PREVIOUS MINUTES:
NEW BUSINESS:
Election for Vice Chair and Secretary positions.
Pat Wimbs was nominated for Vice Chair, Accepted position of Vice Chair
Janelle Wright was nominated for Secretary, Accepted position of Secretary
UNION STEWARDS:
Lynn updated the committee to the current number of stewards on the most recent steward list, total 1422 Stewards. There was discussion that the original $165,000.00 would need to be increased to 178,000.00 to cover the extra costs for all Stewards up to March 18th, 2010. More discussion occurred around the PUB certificate idea and we were informed that 700 of the previous PUB certificates were still outstanding. More discussion was tabled for the afternoon upon hearing how the PUB operated and more from Bill Dechant.
MEMBER DISCOUNTS:
Derrick agreed to be the main contact for the Membership Discounts program. Michelle Mireau will assist with the administrative functions re: new discounters, updates etc. Lynn Gough will handle any issues that may escalate from Derrick’s initial contact. Derrick will contact Co-operators to advise them as to when they can come and do presentation to the committee. The presentation shall not be longer than 20 minutes with 10 minutes for questions by committee.
Lynn will advise Communications and All AUPE Staff as to who the contact person is.
- Canada Online Mortgage Inc. – offer $250.00 paid towards legal closing costs when purchasing or refinancing a home.
(2) MOTION:
To accept Canada Online Mortgage Inc. as AUPE discount .
Moved: Derrick Seconded: MSC
- Capri Hotel Convention Centre – offer $20 off best available price, $129.00 for superior room.
(3) MOTION:
Moved: Derrick Seconded: MSC
- City of Edmonton Leisure, Sports & Fitness Facilities – 20% discount
(4) MOTION:
To accept City of Edmonton Leisure as an AUPE discount
Move: Derrick Seconded: MSC
- The Co operators Insurance Company – proposal to come and do a presentation.
(5) MOTION:
To allow the Cooperators Insurance Agency to come and do a presentation that will be 20 minutes maximum with an additional 10 minutes for the committee to ask questions.
Moved: Derrick Seconded: MSC
- Southgate Chrysler Edmonton – invoice pricing on all stock vehicles, new & pre-owned for members and members families.
(6) MOTION:
To accept Southgate Chrysler Edmonton as an AUPE discount.
Moved: Derrick Seconded: MSC
- Sherwin Williams Paint Store – 15% discount in Calgary and Edmonton
(7) MOTION:
To accept Sherwin Williams Paint Store as AUPE discount.
Moved: Derrick Seconded: MSC
Obituaries
Jason asked that what the members thought of having obituaries on the website both past and present? The committee did not agree with it.
Meeting adjourned at 2:30P.M.
Meeting recommenced Jan. 20, 2010 at 9:05 A.M.
Agenda continued from yesterday, committee began sorting through and summarizing the Union Steward Profile Update sheets.
PUB – (PROVINCIAL UNION BOUTIQUE)
Bill Dechant came to speak about the Discount Program and the PUB. He said that the previous committee gave out 1139 gift certificates for the PUB store and currently there are 742 still out there. He suggested that a pen set or watch would be something that would be more easily distributed. The watch could be specially ordered for the Stewards only and not sold as a regular item.
The MSC decided that a watch for the stewards with the remaining amount of dollars (125.00 per steward) would be allocated to Steward Appreciation. The MSC chose a male and female watch with black leather straps and silver face
Jason will work with Yvonne to get samples and cost breakdowns for the watches prior to the next meeting.
The deadline to recognize stewards will be Dec. 31, 2009. Locals will receive the watches and organize with the Chapter Chairs how to use the remaining money for an event or dinner, etc. They will then bill back the Union for costs. Further discussion on how this will be done will be discussed at the next meeting.
The committee is in agreement that Bill and the staff in the PUB store take over ordering and the running of the store. They requested to see the Spring and Fall lines when they are selected. Bill gave the committee stats on how the website ordering was going.
Membership Discount Book
MSC communicated that they would like to have the Membership Discount Book mailed out to all members. They also discussed how ads could be sold to pay for the cost of the booklet and mailing. Bill indicated that a Step Student could come in as a project over the summer to sort through the advertisers and make contact with them to coordinate a new booklet.
DATE OF NEXT MEETING: Feb.23 & 24th, 2010 in the Grande Prairie Room at Headquarters in Edmonton beginning at 9:00 A.M.
(8) MOTION: To adjourn 3:00 P.M.
Moved: Jason Seconded: MSC
Respectfully submitted
Jason Heistad, VP
Chair, MS Committee
Cc: Lynn G., Michelle M.
MEMBERSHIP SERVICES COMMITTEE ACTION SHEET
Jan. 19 & 20, 2010
| ACTION REQUIRED | ASSIGNED TO | DATE DUE/COMPLETED |
|---|---|---|
| Contact Co operators to arrange time to come and present to committee | Derrick | Feb. 23 & 24/10 |
| Computer and forms assoc. for Janelle | Lynn | Feb. 23 & 24/10 |
| Union Steward Recognition Watches, samples and quote with Yvonne | Jason | Before the next meeting to be emailed |
| out. Janelle by mail. |
MEMBERSHIP SERVICES COMMITTEE ACTION SHEET
Dec. 2, 2009
| ACTION REQUIRED | ASSIGNED TO | Date |
|---|---|---|
| Read all MSC policies and material from binder. | All members | Jan. 19 & 20 |
| Jason and Lynn create letter to go out for Steward Appreciation | Jason and Lynn | |
| Bring list of stewards by Chapter and Local | Lynn | |
| Bring ideas to meeting for Steward | All committee members | |
| Appreciation events at worksite level. | All committee members | |
| Think about volunteering for the Secretary or Vice Chair position for the committee. | All committee members |