Minutes - Legislative Committee

Posted December 06, 2011 in Legislative Committee and tagged with legislative

The meeting was called to order at 9.00 a.m. with Erez Raz in the Chair.

ROLL CALL

Present:
Eraz Raz VP/Chair Edmonton
Karl Clauss Local 058 Medicine Hat
Leanne Fedrau Local 057 Wetaskiwin
Irene Gaudet Local 060 Mundare
Brent Gibson Local 003 Taber
Bev Hill Local 040 Red Deer
Tonya Malo Local 054 Edmonton
Dan Tilleman Local 052 Calgary

Staff Advisor: Gil LaFlamme Edmonton

Regrets: Dusan Milutinovic Local 095 Calgary

ADOPTION OF AGENDA

(1) MOTION: To accept the Agenda as presented. Properly moved and seconded. CARRIED

ADOPTION OF MINUTES

As this is the first meeting of the newly appointed members of the standing Committee there are no past minutes to review or pass.

CORRESPONDENCE

None

OLD BUSINESS

1. Allotment of extra credential as brought forward at the past PE meeting. As this is an issue for a few of our Locals, the Committee felt they would like to discuss this issue further. Vice-President Raz will ensure we have the excerpt from the PE minutes for our next meeting so the committee will be aware of the discussion there.
2. Recommendations from the past committee were as follows
   1. Develop a policy for PE’s approval to clarify changes to Article 4.17.
   2. Develop a policy on how to dissolve/merge Committees.
   3. Review our rules of order to include how and when motions can be called out of order.

After some discussion it was decided to table these recommendations for the next
meeting.

(2) MOTION: To forward past committee recommendations to the next committee meeting. Properly moved and seconded. CARRIED

NEW BUSINESS

Election for the positions of Vice Chair and Secretary were held.

Irene Gaudet was nominated for the position of Vice Chair. Accepted Elected

Bev Hill was nominated for the position of Secretary. Accepted Elected

Following a Committee orientation and exercises provided by AUPE Vice-President Raz asked the group if there were any concerns they have and also to think of any goals that we would like to accomplish in the upcoming term.

1. A question was asked if it would be possible for the committee to have access to the PE portal or if it would be possible for the committee to have a portal of its own? After some discussion some of the pros and cons of the subject, Gil suggested that he have either Mike Moskaluk and or Vanessa Bjerreskov attend our next meeting.
2. The committee minutes in the past have been posted to the website after approval from the Chair, however at times these minutes are being posted publicly before the PE reps have seen them. It was decided that after the minutes have been approved at the next meeting of the committee, the minutes will then be forwarded to Cheryl Austin who then forwards them to Vanessa Bjerreskov for posting on to the website.
3. The question arose on how committees prioritize resolutions for their presentation and how they end up being numbered in the book. Each committee prioritizes their own resolutions and Gil will find out how they get numbered in the resolution book and if they could correspond.
4. The committee then discussed what they would like to accomplish in the next term and prioritize these items.
   1. Deal with items that are referred to us from PE or other components.
   2. Review past resolutions and decide if there is any of ours that need to be resubmitted.
   3. Review Constitution and all policies for housekeeping issues.
   4. Research for in services/courses on Writing and Understanding Resolutions.
   5. Review Constitution to see if there are ways that we can streamline the component meeting process to keep more in line with advancing technology.
   6. Gil asked the group if they would like binders made up for their use. It was mentioned that at a past meeting the committee had decided to have memory sticks for the members with the policies on them and that the secretary of the Committee would maintain a hard copy of the manual.

(3) MOTION: That all committee members have a memory stick with the Constitution and the Policy and Procedures downloaded on to them. Properly moved and seconded. CARRIED

MEETING DATE

The next meeting dates are January 9, 10, 2012. 9 am start at Edmonton Headquarters.

ADJOURNMENT

(4) MOTION: To adjourn. Properly moved and seconded. CARRIED

The meeting adjourned at 3 p.m.

Respectfully submitted,

Erez Raz, Committee Chair

Distribution: Finance Committee Provincial Executive