Minutes - Finance Committee

Posted May 20, 2011 in Finance Committee and tagged with finance

HELD MAY 19 & 20, 2011 AT AUPE HEADQUARTERS

The meeting was called to order on May 19, 2011 at 12:45 p.m. with Executive Secretary-Treasurer Dechant in the Chair.

ROLL CALL

Present: Bill Dechant, Executive Secretary-Treasurer, Chair Gloria Holberton, Local 001 Wendy Gummesen, Local 043 Linda Laminman, Local 003 Percy Ogden, Local 056 Susan Sawchuk, Local 047 Reni Smith, Local 071 Myrna Wright, Local 041 Shelley Zabel, Local 052

Staff Advisor: Corey Battrick, Acting Supervisor of Financial Services

ADOPTION OF AGENDA

(1) MOTION: To adopt the Agenda with changes. Properly moved and seconded. CARRIED

ADOPTION OF PREVIOUS MINUTES

(2) MOTION: To adopt the minutes of March 18, 2011. Properly moved and seconded. CARRIED
(3) MOTION: To adopt the minutes of March 22, 2011. Properly moved and seconded. CARRIED

CORRESPONDENCE

(4) MOTION: To recommend to the Provincial Executive that AUPE donate $25,000 to the Red Cross Slave Lake disaster relief fund and an additional $50,000 towards the Members’ Benevolent Funds from General Revenue for immediate use for Members effected in the Slave Lake fire disaster. Properly moved and seconded. CARRIED

(5) MOTION: To recommend to the Provincial Executive that the Finance Committee donate their allotted $5,000 to Members’ Benefits for Slave Lake assistance. Properly moved and seconded. CARRIED

NEW BUSINESS

Motion received from the Young Activist Committee Minutes of April 13, 2011 under New Business.

(2) International Youth Day and YAC (RALY) Award – Friday, August 12, 2011. Plan is to give our RALY Award to the deserving recipient that day; to be verified with PE first. MOTION: To name the proposed YAC Award the RALY award which means: Recognition of Activism and Leadership for Youth. Properly moved and seconded. CARRIED

MOTION: Bring forward to June PE meeting to have HQ fund the costs for the RALY award which included a plaque for HQ and an award for the recipient. Properly moved and seconded. CARRIED

(6) MOTION: To recommend to the Provincial Executive that AUPE purchase the plaque and not to exceed the cost of $250.00, and also the purchase of the annual award, not to exceed $100.00. Properly moved and seconded. CARRIED

FINANCIAL STATEMENTS

Corey Battrick provided an overview of the financial statements to the Finance Committee.

(7) MOTION: To recommend to the Provincial Executive the acceptance of the attached Financial Statements for the month of February & March 2011. (Copies attached) Properly moved and seconded. CARRIED

PROPOSED BUDGET – 2011/2012

Brother Dechant presented the Finance Committee with a rough draft of the 2010/2011 Proposed Budget. The Committee took into consideration information provided by the Executive Secretary-Treasurer, and the Acting Supervisor of Financial Services in reviewing the budget.

(8) MOTION: To forward to the Provincial Executive for review and input of the Draft 2011/2012 Budget. (Handout) Properly moved and seconded. CARRIED

Motion from the Membership Services Committee referred back to the Finance Committee from the April 14 & 15, 2011 Provincial Executive Meeting.

8.4.6 MOTION: That S10,000 be allocated for the restoration of historical memorabilia collected to be displayed in AUPE office. All monies not used to be returned to AUPE Headquarters. MOVED, SECONDEDMOTION

The Finance Committee would like to see an action plan from the Committee. Where are the funds going to be allocated, what is being historically retrieved or restored, some of this information/material may already be in existence.

The meeting recessed at 3:30 p.m. on Thursday, May 19, 2011.
The meeting re-commenced at 9:00 am on May 20, 2011, with Executive Secretary-Treasurer, Dechant in the Chair.

(9) MOTION: To recommend to the Provincial Executive that AUPE host a BBQ for the Slave Lake members that have subjected to the disaster situation. Properly moved and seconded. CARRIED

SPECIAL OLYMPICS

(10) MOTION: To recommend to the Provincial Executive that AUPE donate $25,000 to the 2012 Special Olympics Canada Winter Games which are being held in the City of St. Albert from February 28 to March 3, 2012. Properly moved and seconded. CARRIED

MEETING DATE

The next Finance Committee meeting will be held on August 19, 2011, starting at 9:00 a.m. in the Red Deer Boardroom.

ADJOURNMENT

(11) MOTION: To adjourn. Properly moved and seconded. CARRIED

The meeting adjourned on Friday, May 20, 2011 @ 3:30 p.m.

Respectfully submitted,

Bill Dechant
Chair
Distribution: Finance Committee Provincial Executive