The Alberta Union of Provincial Employees is committed to upholding the Personal Information Protection Act (PIPA) and the protection of the privacy of all its members.

AUPE recognizes the importance of maintaining confidentiality of personal information and has taken steps to ensure the collection, use and disclosure of personal information is done in accordance with the law, and most importantly, that we meet our ethical responsibility to members’ privacy.

According to the Personal Information Protection Act, personal information means information about an identifiable individual such as: age, ID numbers, income, ethnic origin, religion, opinions, disciplinary records, credit information, medical records, etc. It does not include business contact information such as name, title, address, or telephone number.

It is important to note that AUPE collects business and personal information from members and staff, which is necessary to facilitate the day-to-day servicing functions of this organization on behalf of its members. (For no other reason will personal information be collected, used, or disclosed without individual express consent.)

Membership (includes representation in grievances):

AUPE has exclusive authority on behalf of all members to represent them in their relations with their employers. In fulfilling its duty to represent members, AUPE will sometimes have to collect, use and/or disclose personal information of its members. For instance, this would be the case in representing a member in a grievance, or assisting a member on a disability claim.

Any personal information collected in these circumstances will only be used for the purposes for which it was collected.

Any member has the right to refuse to consent to the collection, use or disclosure of the personal information in these circumstances. Unless such objection is received, AUPE will assume that members will consent to AUPE’s collection, use and disclosure of their personal information as these circumstances arise.

Communication(s):

1) AUPE uses our membership database to advise members of various meetings such as Annual General meetings.
2) AUPE uses our database to issue payment for expense claims.
3) AUPE uses our Database to issue various communications such as the quarterly Impact newspaper, Steward Notes and special events notification.
4) AUPE may use the database to perform statistical analysis for negotiation purposes.
5) AUPE has made arrangements with a few partners to distribute their pamphlets (i.e. Bell and Morgex).
6) Contact information MAY be shared with a LOCAL or CHAPTER chair for members of his/her LOCAL or CHAPTER.
In all the above cases, particularly # 4, AUPE keeps possession of the personal information; it is NEVER shared with outside parties.

Other

Common areas within the Headquarters are under 24 hour video surveillance.
Personal information is never placed on our website but business contact information may be.

AUPE has designated a Privacy Officer to deal with privacy issues and compliance:
Privacy Officer
Alberta Union of Provincial Employees
10451 – 170th Street
T5P 4S7
780-930-3377